Filling up of GDS posts in Branch Post Offices ... clarification thereof.

Copy of Directorate Memo No. 17-103/2007-GDS dated 17^th Feb. 2011 received from Surender Kumar, ADG (GDS/PCC)

Subject : Filling up of GDS posts in Branch Post offices – review of guidelines regarding.

Sir/Madam,

                I am directed to invite attention to Directorate letters No. even dated 14^th Jul 2009 and 29^th December, 2010 on the subject cited above.

2.            Para 2 (ii) of this Directorate letter dated 14^th July 2009 provided that the vacant post of GDS in branch offices with two or more hands may be filled up on the basis of triennial review already carried out and in case the prescribed workload and financial parameters as prescribed for opening of a branch office are not fulfilled but the posts are required to be filled up for operational reasons then the approval of the Chief PMG will be required with concurrence of Circle IFA. It was also provided in Para 2(i) of the said communication, that GDS vacant posts in BOs with a single establishment be filled up straight away and the permission was granted to the concerned Divisional head.

3.            The above provisions were further reviewed and modified.  It was prescribed vide this Directorate letter dated 29 December, 2010 that the vacant posts of GDS BPM may be filled up by adjusting the surplus GDS fulfilling the prescribed qualification and other prescribed conditions failing which action may be taken in advance to fill the vacant post of GDS BPM on a regular basis following the prescribed procedure and following other conditions prescribed under letter dated 14 July 2009.

4.            Despite issue of above instructions, it has been brought to the notice of this office that, the Posts of Branch Postmasters are not being filled up immediately, and they are allowed to be managed by additional charge or kept under combined duties, affecting the quality of service. The issue has been considered and Competent Authority has decided that the vacant post of GDS BPMs in Branch Offices (irrespective of the number borne on establishment) be filled up by Head of the Division without reference to HOC immediately after its failing vacant initiating action in advance by adopting the following method:-

                (i)           By appointment of surplus identified GDS fulfilling the conditions : failing which

(ii)          By combination of the duties of GDS in the same BO, provided the combined work load does not exceed five hours: failing which

(iii)         By recruitment of outsiders by observing the selection process.

However, the approval of the Head of the Circle shall continue to be obtained for filing up of other categories of GDS which are not justified by workload/financial parameters, but the post is to be filled up for operational reasons.

1.                   These orders shall come into effect from the date of issue of the order. This issues with the approval of the competent authority.