Extension of time lines for submission of APAR for year 2020-2021 in respect of officers of CSS/CSSS/CSCS cadre through SPARROW portal

 Extension of time lines for submission of APAR for year 2020-2021 in respect of officers of CSS/CSSS/CSCS cadre through SPARROW portal

No.22/6/2021-CS-1 (APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
CS-I Division

2nd Floor, A- Wing, Lok Nayak Bhawan,
Khan Market, New Delhi-110003,

Dated: 17th May, 2021.

OFFICE MEMORANDUM

Subject: Extension of time lines for submission of Annual Performance Assessment Report (APAR) in respect of Group-A, B and C officers of CSS/CSSS/CSCS cadre through SPARROW portal for the year 2020- 2021.

The undersigned is directed to invite referrence to the Establishment Division’s, DoPT OM No. 21011/02/2015-Estt.(A-II)-Part.II dated 14th April, 2021, wherein various dates for completion of entire APAR process for the year 2020-21 in respect of Group ‘A’, ‘B’ and ‘C’ officers of Central Civil Services have been extended.

2. Accordingly, in the light of situation arising out of Covid-19, it has been decided with the approval of competent authority that the timelines for distribution/online generation, recording and completion of entire APAR process for the year 2020-21, shall be extended, as a one time-time measure, as specified in the Annexure, in respect of all Group- A, B and C officers of CSS/CSSS/CSCS The relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2020-21 after 31.12.2021.

4. It has further been decided that for the APAR year 2020-21, the extended timelines specified in the Annexure shall also apply to the Reporting and Reviewing authorities, who have demitted office or retired from service on or after 02.2021. They shall be allowed to record their remarks till the respective extended cut-off dates.3. Where the Reporting and the Reviewing authorities fail to record their comments within the time frame, the officer reported upon may be assessed on the basis of the overall record and self assessment for the year, if he/she has submitted his/her self-appraisal within stipulated time.

(Zachariah Thomas)
Under Secretary to the Government of India
24624046

To:-

1. All Ministries/ Departments/ Cadre Units of CSS/CSSS/CSCS (Through DoPT Web-site).
2. DS (CS-II).

Annexure

Time schedule for generation, recording and completion of APAR for 2020-21 in respect of Group-A, B and C officers of CSS/CSSS/CSCS cadres.
(Annexure to O.M.No.22/6/2021-CS-1(APAR) dated 17.05.2021).

S.No.	Activity	Date by which activity to be completed
1.	Distribution of blank forms/online generation	31st May 2021
2.	Submission of self-appraisal to the Reporting Officer	30th June 2021
3.	Forwarding of report by Reporting Officer to Reviewing Officer*	31st July 2021
4.	Forwarding of report by Reviewing Officer to APAR Cell	31st August 2021
5.	Disclosure of APAR to the officer reported upon	10th September 2021
6.	Receipt of representation, if any, on APAR	15 days from the date of disclosure
7.	Forwarding of representations to the competent authority	30th September 2021
8.	Disposal of representation by the competent authority	Within one month of the date of receipt of representation by the competent authority.
9.	Communication of the decision of the competent authority on the representation by the APAR Cell	Within 15 days of finalization of decision by competent authority
10.	End of entire APAR process, after which the APAR will be finally taken on record	31st December 2021
*Not applicable for CSSS officers. The Reporting Officer in case of CSSS officers will forward his/her report to Administration/APAR Section, wherever provided.

Source: DoPT Click here to view/download the PDF

Maintenace of APAR of IPs and ASPs and PS Gr. B officers in Department of Posts

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Benchmark for financial up-gradation under MACP Scheme Accepted by the Government

Directorate General
Sashastra Seema Bal
East Block-V, R.K. Puram
New Delhi 110066

No. 1/Org/MACP/2018(186)/ J17

Dated : 10th January, 2019

OFFICE MEMORANDUM

This is in reference to DoP&T OM F. No. 35034/3/2015-Estt.(D) dated 27/28.09.2016 regarding enhancement of Benchmark for financial up-gradation under MACP Scheme as per recommendations of the 7th CPC accepted by the Government.

Of late, field units have been seeking clarification regarding the applicability of benchmark ‘Very Good’ for considering financial up-gradation under MACP Scheme. The matter has been examined at FHQ and the following clarifications arc issued for compliance by all concerned:-

(i) For grant of financial up-gradation under the MACPS, the prescribed benchmark would he ‘Very Good’ for all the posts w.e.f. 25.07.2016.

(ii) APAR grading ‘Good’ for the period prior to 25.07.2016 i.e. the date from which the new Benchmark made applicable, may be treated as ‘Very Good’ while considering such cases by the Screening Committee/BOO.

(iii) There should be at least three ‘Very Good’ grading and other two not below ‘Good’ grading out of last five ACRs/APARs considering point No. (i) & (ii) in view for arriving at the prescribed Benchmark ‘Very Good’. Some illustrations are given in the enclosed Annexure-A for guidance.

Encl:-As above

(Rakesh Kumar)
Commandant (Org)

Benchmark ‘Very Good’. Some illustrations

APAR

Copy of DOPT letter is reproduced below:No.21011 / 1 / 2005 – Estt. A ( Pt. III ) Government of India, Ministry of Personnel, Public Grievances & Pensions Dated the 19^th May, 2011

OFFICE MEMORANDUM

            Subject: Maintenance and preparation of Annual Performance Appraisal  reports communication of all entries for fairness and transparency in public administration.

           The undersigned is directed to draw attention of the Ministries / Departments to this Department’s OM No.21011 / 1 / 2005-Estt.(A. Pt. II) dated 14.5.2009 by which the system of communicating the entries in the APAR from the  reporting period 2008-09 onwards for representation if any was introduced. The Competent Authority to consider the representation shall decide the matter objectively based on the material placed before him within a period of 30 days from the date of (the receipt of the representation. The Competent Authority after due consideration may reject the representation or may accept or modify the APAR accordingly. In this Department's OM of even number dated 13.4.2010, it was further decided that if an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09 which would be reckonable for assessment of his fitness in such future DPCs contain final grading which are below the benchmark for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It may be noted that only below benchmark ACR for the period relevant to promotion need be sent. This OM dated 13.4.2010 specifically provided that in case of upgradation of the final grading given in the APAR, specific reasons therefore may also be given in the order of the Competent Authority. Since the provisions of the above OM dated 13.4.2010 are applicable only for future DPCs where the recommendations will be implemented prospectively from the date of assuming charge of the higher appointment, the provisions will not be applicable to retired officers.

2.                 The UPSC has brought to the notice of this Department that in the DPCs being-held under the aegis of the Commission, orders of the Competent Authority do not contain specific reasons for such upgradation in a number of cases. Such orders cannot be termed as disposed off in a quasi-judicial manner as laid down in the aforesaid OM dated 13.4.2010. Grading an officer below the bench mark by the DPC in such cases on the ground of upgradation being without giving sufficient reasons is prone to avoidable representations.

3.                    In order that the DPC proceedings are held on schedule and without any necessity to over look the decisions given by the Competent Authority while upgrading the grading in the APAR without specific reasons and justifications , all Ministries / Departments are requested to kindly bring to the notice of the Competent Authority while forwarding the representation against remarks in the APAR that the authority may decide on the representation in an objective manner within 30 days of receipt of the representation and give specific reasons in case of upgradation of the final grading given in the APAR as per provisions contained in this Department's aforesaid OM dated 13.4.2010.

Sd/-

(C.A. Subramanian)

Director

To

 All Ministries / Departments of Government of India.