Payment of compensation on Speed Post, Express Parcel & Business Parcel - clarification on accounting procedure ..

Duration of time fixed as 150 days after which the Speed Post articles is to be treated as lost [BD & MD - Directorate]

PRESERVATION OF RECORDS RELATED TO COD ARTICLES

New Speed Post will be from 1/10/2012.

 Speed Post service was introduced by Department of Posts in August, 1986. Department of Posts is getting his maximum revenue through this service. Speed Post charges last was not enhanced since 2007.    

Weight in grams	Local (within municipal  limit)	Upto 200 Km.	201 to 1000 Km.	1001 to 2000 Km.	Above 2000 Km.
Upto 50	15	35	35	35	35
51 to 200	25	35	40	60	70
201 to 500	30	50	60	80	90
Additional 500 gm or part thereof	10	15	30	40	50

New rates will come into force w. e. f. 01-10-2012.

 

Review of speed post discount structure

To view  the copy, please click on following link.

e:https://docs.google.com/open?id=0B_Qk2wPa5eauUHVqV0NpdlZKLVE

Procedure for delivery of passport through speed post

: https://docs.google.com/open?id=0B_Qk2wPa5eauTzluNE9sUzN5VkU

Manner of delivery of Speed Post articles containing Passports

Manner of delivery of Speed Post articles containing Passports

The Directorate clarified that Speed Post articles containing Passports are addressee specific and hence can delivered either to the addressee or to his/her authorised representative on behalf of the addressee.

CLICK HERE to view the Directorate OM dated 11/04/2012

Expansion of Postal Services.

          The Government has formulated comprehensive working plan for the development, expansion and modernization of postal services. Under this, major activities , as laid out in XII Five Year Plan, include opening of branch Post Offices, setting up of Automatic Mail Processing Centers, development and deployment of Rural ICT solution, deployment of Core Banking, increasing insurance cover, establishment of Parcel and Logistics Post Hubs, up gradation of Speed Post Centers, Human Resource Training to Personnel, construction of Post offices/administrative offices, installation of Solar Power Packs and setting up of Postal Training Centers.

The proposed financial allocation for the XII Five Year Plan, in this regard is Rs. 12,000 crore.

As for setting up of Speed Post Centres, the erstwhile Centres have been reconstructed in the form of Speed Post Sorting Hubs for operational purposes. Sorting hubs have been set up taking into account the following factors:-

(i) Speed Post Mail handled by a city/town

(ii) Connectivity of city/town in terms of air, rail and road.

(iii) Distance of a city proposed for sorting hub from post offices and other hubs; and

(iv) Mail generations potential of the city/town under consideration.

No new Speed Post Sorting Hubs are proposed for opening in the next two years.

The total number of complaints received for speed post articles in 2011 are 1,48,381 out of which 67,420 were for late delivery and 80,961 for non-delivery. A mechanism has been set up in the Department of Posts for prompt disposal of complaints through Customer Care Centre in all Postal Divisions. Instructions are issued to Divisions for cent-percent handling and settlement of web-based complaints. While specific instances are resolved individually, system defects that come to notice are rectified to avoid recurrence of such instances.

This information was given in Lok Sabha today (21/3/2012) by Shri Sachin Pilot, the Minister of State, Communication and Information Technology in response to a question.

Source : PIB release, March 21, 2012

 

PAYMENT OF SPEED POST DELIVERY INCENTIVE BILLS TO BE MADE BEFORE 31st MARCH, 2012

Copy of Business Development & Marketing Directorate letter No. 57-01/2005-BDD&MD dated 12^th March, 2012.

This is regarding payment of Speed Post Delivery incentive to postmen in the Circles.

2. It has been brought to the notice of this office that there is huge Pendency in the payment of Speed Post Delivery incentive bills pertaining to Postmen in Circles. In this regard, a kind reference is invited to BD&M Directorate letter No. 57-01/2005-BDD dated 17.06.2005 wherein clear instructions/clarifications have been reiterated to effect payment of incentive to delivery staff.

3. In view of the above, it is requested that immediate action may be taken to effect all the payments of speed post delivery incentive bills pertaining to postmen before 31^st March, 2012 after following existing instructions strictly.

4. A compliance report in this regard is expected on or before 15.04.2012.

Sd/-

(Smit Kumar)

General Manager (SP&M)

Outsourcing collection of Speed Post and Other Premium Service — Clarification regarding

No.02- 17/96-BD& MD

Government of India

Ministry of Communications & IT

Department of Posts

Business Development & Marketing Directorate

5h Floor, Dak Bhawan, New Delhi 110 001

17^th   November, 2011

OFFICE MEMORANDUM

Subject: Outsourcing collection of Speed Post and Other Premium Service — Clarification regarding

1.             A reference has been received in Business Development & Marketing Directorate from PMG Gorakhpur Region, Gorakhpur related to the practice of claiming commission on Speed Post articles collected from authorised license holders of franking machines by the Speed Post Outsourcing Agents under “Outsourcing Collection of Speed Post and Other Premium Services scheme”. A clarification is sought for whether such commission is admissible or not.

2.             The issue has been examined in consultation with PD Division of the Directorate. The instructions on the subject applicable in this regard are as under: -

(a)           The “Outsourcing Collection of Speed Post and Other Premium Services Scheme” was notified vide BD Directorate communication No.2/17/96/BD dated November 23, 1998. Para 7 b of this communication provides:

“In respect of all the collections from the retail customers in cash/stamps/franks, the collection agent will be paid agency commission of 2%(as given in para 5.3), on daily basis”.

(b)           The instruction for licensing and use of Franking Machines as amended along with summary of changes made was notified vide PD Division communication no.41- 13/95-PD dated 08.04.1996.

(i)            Para 5 under “Instructions for use of Franking Machine of this communication provides: -
“the franked articles shall normally be accepted in one post office of the status of LSG or above as specified by the licensee which will be the designated office. However, in the case of genuine difficulty to the individual licensee, he may be allowed to post his mails in a second office, which should be a sorting office or mail office. Commercial licensees will be allowed to post their articles in one Post Office, Mail office or 8ulk Mail centre only”.

(ii)           Para 6(b) of this communication provides:

“A commercial licensee can frank the mails of his client(s). In such a case, the licensee should send such franked articles to the Post office/RMS office with a certificate with each consignment mentioning the name of the client, number of articles, value franked and total value and certifying that they are bonafide transactions carried on by the licensee on the behalf of the client(s).

3.             In view of above, the issue raised in Para 1 above is clarified as under:

a)            Licensee of franking machine, either ‘individual’ or ‘commercial (as defined in P0 Division communication referred to in para 2) is not allowed to route their franked articles through Speed Post Outsourcing Agents to their designated office of posting.

b)            Speed Post Outsourcing Agent is not allowed to bring frank mail generated by Franking Machine of an ‘individual or ‘commercial’ Licensee to post office and claim commission under Speed Post Outsourcing Agent Scheme

c)             If an ‘individual or ‘commercial’ Franking Machine License holder is also a Speed Post Outsourcing Agent, he/she can not act as a Speed Post Outsourcing Agent in respect of mail generated from his/her franking machine.

d)            The word ‘frank’ mentioned in BD Directorate letter No,2/17/96/BD dated November 23, 1998 refers to a manner of payment of postage, ‘Frank’ in this context implies those frank impressions that are obtained from a Post office as proof of prepayment of postage due in lieu of postage stamps.

3.             This issues with the approval of competent authority.

(C. Karuppasamy)

Asstt. Director (BD &MD)